![Unlocking the Full Potential of Speech Recognition in MS Word for Efficient Documentation](https://www.lifewire.com/thmb/-13rMvdkURwR3PaoUhxB_pOt-MM=/400x300/filters:no_upscale():max_bytes(150000):strip_icc()/iPad-vs-iPad-Air-b2422f32687d4fab97c8e04f395b63e2.jpg)
Unlocking the Full Potential of Speech Recognition in MS Word for Efficient Documentation
![](/images/site-logo.png)
Unlocking the Full Potential of Speech Recognition in MS Word for Efficient Documentation
Microsoft Word’s speech-to-text tool is helpful for people who spend a lot of time using the program and don’t want to strain their fingers or keyboard with all of that typing. While Microsoft Word’s text-to-speech technology used to be prone to errors that needed correcting later, it has advanced considerably in recent years and is now among the best in the business.
Whether you have the best Windows laptop or Mac—Microsoft Word’s speech-to-text is simple to discover and use. You’ll find all you need to know about connecting your microphone and inserting punctuation in this manual, from the first steps to the more complex aspects.
Here’s how to use Microsoft Word’s speech-to-text feature:
Part 1: How to Use Speech to Text in Microsoft Word?
Before you can use Speech to Text in Microsoft Word, the first thing you need is a valid Microsoft 365 subscription. Without a Microsoft 365 subscription, Microsoft won’t allow you to use voice typing. However, if you’re working for a company, it’s likely that your company already has a Microsoft 365 enterprise subscription. If you’re a student or your company doesn’t offer it, the subscription plans are pretty affordable. For example, Microsoft 365 Personal and Microsoft 365 Family plans cost $6.99/month and $9.99/month, respectively.
The second thing you need is a dependable internet connection. The reason is Microsoft Word’s dictation software works on remote servers to interpret your words. These enormous servers and lightning-fast processors require a large amount of speech data to transcribe your text. In reality, the program uses sophisticated neural networks and deep machine learning technology to ensure that it understands the nuances of human speech. These two technologies have helped voice typing technology evolve rapidly in recent years, which is why an internet connection is necessary.
Now let’s start typing:
Step1Open Microsoft Word
Create a new, empty document in Microsoft Word on your device. Name your document and save it on the desktop or wherever you like it.
Step2Click on the Dictate button
When you first open a new document, go to the top right corner of the Home menu includes a Dictate button and a drop-down menu. It has a microphone symbol above it. Double-check that the language is set to English using the drop-down menu. Choose English or any of the supported languages.
Microsoft Word Speech to Text tool supports many languages as well languages that have multiple variants, such as English and French. In addition, you can type on Microsoft Word in Chinese (Simplified), Chinese (Taiwanese), English, French (France, Canada), German, Hindi, Italian, Korean, Polish, Portuguese (Brazil, Portugal), Russian, Spanish (Mexico, Spain), Thai, and more.
Step3Allow Microsoft Word Access to the Microphone
If you’ve never used Microsoft Word’s speech-to-text engine on Windows PC before, you’ll need to allow the program access to your microphone. This may be completed with a single click when prompted. You can use your laptop’s built-in microphone or connect an external one. But, we suggest you use an external microphone for improved accuracy.
Follow these steps to activate the microphone in Mac.
To turn voice dictation on or off:
- Select Apple > System Preferences
- Select View > Dictation & Speech
- Click ON to enable Dictation or OFF to disable it
Step4Start Dictating Your Document
Once again, click the dictate button after completing all the preceding steps. The blue symbol will vanish, and a red recording symbol will appear, signifying that Microsoft Word has begun listening for your voice. A chime will sound if your sound is turned up, indicating that transcription has started. Say the words you want Microsoft to transcribe out loud. It may seem odd at first, but after a while, you’ll get a flow going, and everyone will find their own method for getting the most out of the program. To stop the recording, click on the microphone button again or press “Ctrl + Shift + S” on your keyboard. This will show the Stop Dictation dialogue box. From here, you can either save or cancel your work.
Step5Using Punctuation Commands
Microsoft Word’s text-to-speech technology does more than simply transcribing your voice. Instead, Microsoft’s voice typing technology, which originally listened only to single words, now listens to individual words and the phrase as a whole, thanks to the advent and improvement of artificial neural networks. This has allowed Microsoft to develop a long list of commands for incorporating punctuation, symbols, and other formatting options into your text without saying anything out loud except for the command word itself. To see the list of commands, press “Ctrl + Shift + S” on your keyboard to open the Stop Dictation dialogue box, then click on the Commands button.
We can’t go through all of the punctuation instructions here, but we’ll mention a few of the most important. For example, the command “period” inserts a period, and “comma” creates a comma, as you may guess. The same rules apply to exclamation marks and colons. In addition, you may use the command “new line” to create a new line, “new paragraph” to start a new paragraph, and “tab” to create a tab space.
If you want to insert symbols, the commands are a bit different. For example, saying “open parenthesis” will automatically insert an opening parenthesis, but you’ll need to say “close parenthesis” to get a closing parenthesis. The same goes for brackets, braces, and quotation marks.
Microsoft’s speech-to-text program is excellent. We can honestly state that Microsoft has the most refined product when it comes to cost vs performance because the software is integrated directly into Microsoft 365, which many businesses already use. So if your company uses Microsoft 365, you may start utilizing the voice typing technology right now with no additional expenses.
Part 2: Alternatives to Microsoft Word STT
There are some great alternative options to Microsoft Word’s speech-to-text feature. Here are a few of our favorites:
1. Top Recommendation: Wondershare Filmora
Wondershare Filmora Speech to Text is quite different with other STT service providers. Other STT platforms/stages require you to use the application to convert speech-to-text, save, and export into other third-party software. However, Wondershare Filmora allows you to directly convert your speech-to-text on an ongoing production. For example, you can convert speech into subtitles during a video production on Wondershare Filmora.
What’s more, now Filmora’s STT feature supports direct transcription of bilingual subtitles with up to 27 languages of transcription in Filmora version 13.
Top Adavantages of Filmora:
- Supports direct transcription of bilingual subtitles.
- Allows to transcribe video speech to text in one click.
- Boosts editing efficiency by applying the STT feature.
Top Alternative to Microsoft Word STT Save plenty of time on transcribing subtitles and boost your editing efficiency by applying Filmora Speech-To-Text.
Try STT Now Try STT Now Explore STT
2. Evernote Speech-To-Text
Evernote is a widely used note-taking application that also offers a speech-to-text feature. To use this feature on Windows PC, create a new note and “Windows + H” to activate the microphone of your PC. You’ll see the microphone icon at the top of the screen. Evernote will then start recording your voice and transcribing it into text in real-time. Once you’re done, click the Stop button, and your transcription will be automatically saved. Evernote also offers a variety of other features that make it a great alternative to Microsoft Word, such as the ability to add images, attachments, and more.
To use voice dictation in Evernote on Mac:
- Select text field
- Press the ‘fn’ key twice/select Edit > Start Dictation
- Speak the text you want to transcribe clearly into the computer or device microphone. Your words will appear in the text field.
- Select Done or hit the ‘fn’ key again to end.
3. Google Doc Speech To Text
Google Docs is another popular word processing application with a speech-to-text feature. To use this feature, create a new document and click the Tools menu at the top of the screen. Next, select the Voice Typing option and start speaking into your microphone. Google Docs will then transcribe your voice into text in real-time.
Once you’re done, click the Stop button, and your transcription will be automatically saved. Google Docs also offers a variety of other features that make it a great alternative to Microsoft Word, such as the ability to collaborate with others in real-time, add images, attachments, and more.
Microsoft Word’s speech-to-text feature is an excellent tool for quickly transcribing your voice into text. However, there are some drawbacks. First, it only works with Microsoft Word documents. Second, you need a Microsoft 365 subscription to use it. Third, it can be challenging to use and is often inaccurate. If you’re looking for a better alternative to Microsoft Word’s speech-to-text feature, we recommend Evernote speech-to-text or Google Docs speech-to-text. Both of these options are free to use and offer more features than Microsoft Word’s speech-to-text feature.
FAQs
Can MS Word write what I speak?
Yes, MS Word can write what you speak. With speech recognition software, MS Word can interpret your words and turn them into text. This is a great feature for those who have difficulty typing or want to dictate their thoughts without typing them out. However, there are a few things to keep in mind when using this feature, such as speaking clearly and at a moderate pace.
Why does my speech-to-text not work?
There are several reasons why your speech-to-text is not working. One issue is that your microphone is not turned on. Another possibility could be that there is too much background noise interfering with the recognition process. Finally, it’s also possible that you have not enabled speech-to-text in your settings. Try going to your settings and turning on the speech-to-text feature. If that doesn’t work, try restarting your device.
Is Microsoft 365 free?
Microsoft 365 is not free, but it does offer a free trial. You can find more information on the Microsoft website.
Does Windows 10 have voice typing?
Yes, Windows 10 includes a voice typing feature that allows you to type by speaking. To use it, open the Start menu and select “Windows Accessories.” Then, choose “Voice Typing.” A microphone icon will appear on the screen. Click it, and then start speaking. Your words will appear on the screen as you speak them.
Final Words
Microsoft Word’s speech-to-text feature is not perfect, but it can be a huge time saver for those who use the program regularly. If you’re looking for an alternative to expensive voice recognition software or want to take a break from typing, give Microsoft Word’s speech-to-text feature a try. You might be surprised at how accurate it is.
Free Download For Win 7 or later(64-bit)
Free Download For macOS 10.14 or later
Part 1: How to Use Speech to Text in Microsoft Word?
Before you can use Speech to Text in Microsoft Word, the first thing you need is a valid Microsoft 365 subscription. Without a Microsoft 365 subscription, Microsoft won’t allow you to use voice typing. However, if you’re working for a company, it’s likely that your company already has a Microsoft 365 enterprise subscription. If you’re a student or your company doesn’t offer it, the subscription plans are pretty affordable. For example, Microsoft 365 Personal and Microsoft 365 Family plans cost $6.99/month and $9.99/month, respectively.
The second thing you need is a dependable internet connection. The reason is Microsoft Word’s dictation software works on remote servers to interpret your words. These enormous servers and lightning-fast processors require a large amount of speech data to transcribe your text. In reality, the program uses sophisticated neural networks and deep machine learning technology to ensure that it understands the nuances of human speech. These two technologies have helped voice typing technology evolve rapidly in recent years, which is why an internet connection is necessary.
Now let’s start typing:
Step1Open Microsoft Word
Create a new, empty document in Microsoft Word on your device. Name your document and save it on the desktop or wherever you like it.
Step2Click on the Dictate button
When you first open a new document, go to the top right corner of the Home menu includes a Dictate button and a drop-down menu. It has a microphone symbol above it. Double-check that the language is set to English using the drop-down menu. Choose English or any of the supported languages.
Microsoft Word Speech to Text tool supports many languages as well languages that have multiple variants, such as English and French. In addition, you can type on Microsoft Word in Chinese (Simplified), Chinese (Taiwanese), English, French (France, Canada), German, Hindi, Italian, Korean, Polish, Portuguese (Brazil, Portugal), Russian, Spanish (Mexico, Spain), Thai, and more.
Step3Allow Microsoft Word Access to the Microphone
If you’ve never used Microsoft Word’s speech-to-text engine on Windows PC before, you’ll need to allow the program access to your microphone. This may be completed with a single click when prompted. You can use your laptop’s built-in microphone or connect an external one. But, we suggest you use an external microphone for improved accuracy.
Follow these steps to activate the microphone in Mac.
To turn voice dictation on or off:
- Select Apple > System Preferences
- Select View > Dictation & Speech
- Click ON to enable Dictation or OFF to disable it
Step4Start Dictating Your Document
Once again, click the dictate button after completing all the preceding steps. The blue symbol will vanish, and a red recording symbol will appear, signifying that Microsoft Word has begun listening for your voice. A chime will sound if your sound is turned up, indicating that transcription has started. Say the words you want Microsoft to transcribe out loud. It may seem odd at first, but after a while, you’ll get a flow going, and everyone will find their own method for getting the most out of the program. To stop the recording, click on the microphone button again or press “Ctrl + Shift + S” on your keyboard. This will show the Stop Dictation dialogue box. From here, you can either save or cancel your work.
Step5Using Punctuation Commands
Microsoft Word’s text-to-speech technology does more than simply transcribing your voice. Instead, Microsoft’s voice typing technology, which originally listened only to single words, now listens to individual words and the phrase as a whole, thanks to the advent and improvement of artificial neural networks. This has allowed Microsoft to develop a long list of commands for incorporating punctuation, symbols, and other formatting options into your text without saying anything out loud except for the command word itself. To see the list of commands, press “Ctrl + Shift + S” on your keyboard to open the Stop Dictation dialogue box, then click on the Commands button.
We can’t go through all of the punctuation instructions here, but we’ll mention a few of the most important. For example, the command “period” inserts a period, and “comma” creates a comma, as you may guess. The same rules apply to exclamation marks and colons. In addition, you may use the command “new line” to create a new line, “new paragraph” to start a new paragraph, and “tab” to create a tab space.
If you want to insert symbols, the commands are a bit different. For example, saying “open parenthesis” will automatically insert an opening parenthesis, but you’ll need to say “close parenthesis” to get a closing parenthesis. The same goes for brackets, braces, and quotation marks.
Microsoft’s speech-to-text program is excellent. We can honestly state that Microsoft has the most refined product when it comes to cost vs performance because the software is integrated directly into Microsoft 365, which many businesses already use. So if your company uses Microsoft 365, you may start utilizing the voice typing technology right now with no additional expenses.
Part 2: Alternatives to Microsoft Word STT
There are some great alternative options to Microsoft Word’s speech-to-text feature. Here are a few of our favorites:
1. Top Recommendation: Wondershare Filmora
Wondershare Filmora Speech to Text is quite different with other STT service providers. Other STT platforms/stages require you to use the application to convert speech-to-text, save, and export into other third-party software. However, Wondershare Filmora allows you to directly convert your speech-to-text on an ongoing production. For example, you can convert speech into subtitles during a video production on Wondershare Filmora.
What’s more, now Filmora’s STT feature supports direct transcription of bilingual subtitles with up to 27 languages of transcription in Filmora version 13.
Top Adavantages of Filmora:
- Supports direct transcription of bilingual subtitles.
- Allows to transcribe video speech to text in one click.
- Boosts editing efficiency by applying the STT feature.
Top Alternative to Microsoft Word STT Save plenty of time on transcribing subtitles and boost your editing efficiency by applying Filmora Speech-To-Text.
Try STT Now Try STT Now Explore STT
2. Evernote Speech-To-Text
Evernote is a widely used note-taking application that also offers a speech-to-text feature. To use this feature on Windows PC, create a new note and “Windows + H” to activate the microphone of your PC. You’ll see the microphone icon at the top of the screen. Evernote will then start recording your voice and transcribing it into text in real-time. Once you’re done, click the Stop button, and your transcription will be automatically saved. Evernote also offers a variety of other features that make it a great alternative to Microsoft Word, such as the ability to add images, attachments, and more.
To use voice dictation in Evernote on Mac:
- Select text field
- Press the ‘fn’ key twice/select Edit > Start Dictation
- Speak the text you want to transcribe clearly into the computer or device microphone. Your words will appear in the text field.
- Select Done or hit the ‘fn’ key again to end.
3. Google Doc Speech To Text
Google Docs is another popular word processing application with a speech-to-text feature. To use this feature, create a new document and click the Tools menu at the top of the screen. Next, select the Voice Typing option and start speaking into your microphone. Google Docs will then transcribe your voice into text in real-time.
Once you’re done, click the Stop button, and your transcription will be automatically saved. Google Docs also offers a variety of other features that make it a great alternative to Microsoft Word, such as the ability to collaborate with others in real-time, add images, attachments, and more.
Microsoft Word’s speech-to-text feature is an excellent tool for quickly transcribing your voice into text. However, there are some drawbacks. First, it only works with Microsoft Word documents. Second, you need a Microsoft 365 subscription to use it. Third, it can be challenging to use and is often inaccurate. If you’re looking for a better alternative to Microsoft Word’s speech-to-text feature, we recommend Evernote speech-to-text or Google Docs speech-to-text. Both of these options are free to use and offer more features than Microsoft Word’s speech-to-text feature.
FAQs
Can MS Word write what I speak?
Yes, MS Word can write what you speak. With speech recognition software, MS Word can interpret your words and turn them into text. This is a great feature for those who have difficulty typing or want to dictate their thoughts without typing them out. However, there are a few things to keep in mind when using this feature, such as speaking clearly and at a moderate pace.
Why does my speech-to-text not work?
There are several reasons why your speech-to-text is not working. One issue is that your microphone is not turned on. Another possibility could be that there is too much background noise interfering with the recognition process. Finally, it’s also possible that you have not enabled speech-to-text in your settings. Try going to your settings and turning on the speech-to-text feature. If that doesn’t work, try restarting your device.
Is Microsoft 365 free?
Microsoft 365 is not free, but it does offer a free trial. You can find more information on the Microsoft website.
Does Windows 10 have voice typing?
Yes, Windows 10 includes a voice typing feature that allows you to type by speaking. To use it, open the Start menu and select “Windows Accessories.” Then, choose “Voice Typing.” A microphone icon will appear on the screen. Click it, and then start speaking. Your words will appear on the screen as you speak them.
Final Words
Microsoft Word’s speech-to-text feature is not perfect, but it can be a huge time saver for those who use the program regularly. If you’re looking for an alternative to expensive voice recognition software or want to take a break from typing, give Microsoft Word’s speech-to-text feature a try. You might be surprised at how accurate it is.
Free Download For Win 7 or later(64-bit)
Free Download For macOS 10.14 or later
Also read:
- [New] Best 12 Motion-Activated Cameras Featuring Location Tracking
- Understanding the Dynamics of Spotify Advertising
- [New] Closer Views Using Videoleap Software
- 2024 Approved Adding Unique Typography Fonts in AE
- [New] Building Brands Through Memes
- Comparing Cloud Prices for Maximum Savings for 2024
- Harmony in Hues and Beats The Top 5 Pioneering Professionals in Visuals & Audio
- Beyond Spectacle Delving Into VR's Negatives for 2024
- In 2024, Auditory Accents Integrating Tracks Into Video on Modern Windows
- 2024 Approved A Comprehensive Breakdown Unleash the Potential with Magix VPX
- In 2024, ASMR Mastery Your Guide to Nighttime Relaxation
- Advanced Tips for Proficient Use of VLC's Functions
- Restoring Pixel-Perfect Quality to YouTube Videos
- Crafting Impressive Grids - The Top Apps
- Discover the Top 10 Vector Image Hubs
- Mastering iFunny Meme Downloads & Fun
- Idealized Panzoid Blueprints Collection
- IPiccy Photo Editor Features, Tutorial and Review
- Quick & Easy Tips for Creating Insta Groups
- Focal Flares Amplifying Your Footage Visually
- [Updated] Capture and Zoom the Essence of Videography, Here's How
- Leading Enterprise Cloud Vault Optimal Data Management
- Max 360 vs Hero 11 - The Decisive Battle for Superior GoPro Action Footage
- Harnessing the Power of Movie Maker An Animator’s Best Friend
- [New] Broadcaster's Dilemma Opt for Wirecast or OBS?
- Captivating Clips Incorporating Text Deformation Artistry
- Freedom From Filmage TikTok Videos Without Stickers
- In 2024, Actors' Deal for Downloadable Movie Content
- In 2024, App Analysis VLL Perspective
- In 2024, Capturing Dynamic Action Sequences on iPhone
- Beyond the Screen - Ultimate VR Gadget Guide for 2024
- Best Software Bundles for Animation Modelers for 2024
- Transformative Talk 20 Words to Bolster Marketing Success
- Crafting Conceptions Unveiling the World's Best Schools for Stories (Top 8) for 2024
- From Zero to Hero in Instagram World Top 9 Pathways Unveiled
- Top-Quality SD Card for Sony Alpha 7S II
- [New] Blade's New Vision in Ultra-High Definition Clarity
- Metaverse Meets the Multiverse A Detailed Comparison
- Audio Aspects for Digital Photo Compilation for 2024
- Comparing GoPro and Yi 4K Cams New Insights on High-Speed Cameras for 2024
- Elevate iPhone Visuals Select Camera Extensions for Quality
- Discover 11 Secrets of Windows 11
- Best Vector Illustration Software A Must-Have List for Artists for 2024
- [Updated] Unlocking Your Potential with These Top 10 Affordable Web Conferencing Services for 2024
- New Top Video Editing Software with AI Reframing for 2024
- How Do You Get Sun Stone Evolutions in Pokémon For Nokia C210? | Dr.fone
- [Updated] In 2024, Step-by-Step Guide for Easy Macbook Air Recordings
- Superior Visuals Leading HDMI 2.1 Monitors for PS5 Gaming for 2024
- In 2024, Techniques to Purify Your Recordings in Audacity
- Apple iPhone 14 Asking for Passcode after iOS 17/14 Update, What to Do?
- Enhancing Reels Perfecting Sound in Instagram Videos
- [Updated] 2024 Approved The Strategic Use of Instagram Story Sections for Brands
- Top 15 Global TikTok Stars Their Journey of Fame Unveiled for 2024
- In 2024, Most Asked Questions about Pokemon Go Battle League Rewards On Apple iPhone X | Dr.fone
- Step-by-Step Tutorial How To Bypass Motorola Razr 40 Ultra FRP
- 2024 Approved Mac Video Editing Made Easy with MKVtoolnix Software
- [Updated] 2024 Approved 10 Key Strategies to Enhance Insta Highlights
- [New] In 2024, Tranquil Escapes Top 12 PC Titles
- Top 15 Augmented Reality Games Like Pokémon GO To Play On Poco F5 Pro 5G | Dr.fone
- In 2024, 15 Best Strongest Pokémon To Use in Pokémon GO PvP Leagues For Realme GT Neo 5 SE | Dr.fone
- 4 Feasible Ways to Fake Location on Facebook For your Samsung Galaxy F04 | Dr.fone
- [New] In 2024, Compact, Powerful Windows 11 Camcorders - A Must-Try List
- New 2024 Approved Best Free Gaming Platforms Top 10 Sites for PC and Android Downloads
- In 2024, How to use Pokemon Go Joystick on Apple iPhone 11 Pro? | Dr.fone
- [Updated] Instant Immersion Mixing Tunes in Facebook Narratives for 2024
- Updated In 2024, Many Photographers, Museums and Cultural Institutions Are Choosing to Forfeit Their Rights and to Publish Public Domain Images. So, in This Article, We Are Going to Take You Through the Ten Best Publi
- [Updated] 2024 Approved Transforming Your Video Content Making Square-Format Footage for Instagram
- Best MP4 Editor for Windows 8 Edit Videos with Confidence
- Title: Unlocking the Full Potential of Speech Recognition in MS Word for Efficient Documentation
- Author: Mark
- Created at : 2024-05-24 07:18:00
- Updated at : 2024-05-25 07:18:00
- Link: https://extra-lessons.techidaily.com/unlocking-the-full-potential-of-speech-recognition-in-ms-word-for-efficient-documentation/
- License: This work is licensed under CC BY-NC-SA 4.0.